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Helpful Hints

 
  • VCSU's sales tax exemption number is printed on your purchasing card. E-5414
  • When submitting invoices with your statement and Statement of Account Report, please highlight the total on the invoice and place them in the same order as they are listed on the Statement of Account Report.
  • Shipping/Freight should be coded as part of your purchases, except Bookstore and FMC (purchases for resale) Example: 2 items purchased: 1 – Fund A/Acct A and 1 – Fund A/Acct B, 50% of shipping will be added to Fund A/Acct A and 50% will be added Fund A/Acct B.)
  • If you use a project such as VCS0002000 etc. you must fill in PC BU with VCSU1; Activity with 1 and Analysis Type with GLE
  • Please watch carefully when ordering from Amazon. The tax exemption is only applicable for those purchases made with Amazon not the other Marketplace Sellers within Amazon.
    If you should purchase from a Marketplace Seller within Amazon please do the following :

    Fax the following to Amazon, Attn: Tax Exempt at 1-206-266-2005
      1. A fax cover sheet that includes the following:
      • Seller: "Name of Marketplace Seller" (ex. Warehouse Deals)
      • Your order number
      • E-mail address.
      • Acceptable proof of your exempt status for the state where the order was shipped (certificates must be dated on or before the shipping date of your order).
      • If the name of the organization listed on the certificate is not explicitly listed in the billing address on your account, please include a signed documentation (letter) authorizing you to make purchases on behalf of this organization. For governmental entities, please also include a photocopy of your institutional purchase card used to make this purchase.

      2. VCSU Tax Exempt Certificate to Amazon with
      3. A copy of your order invoice.
 
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Office Information
Office Location
McFarland 215

Office Hours
Academic Year
Window: 8:00 a.m. - 3:30 p.m.
Office: 7:45 a.m. - 4:30 p.m.
Summer
Window: 7:45 a.m. - 3:30 p.m.
Office: 7:30 a.m. - 4:00 p.m.

Email Address
business.office@vcsu.edu

Phone Numbers
Toll Free: 800.532.8641, ext. 7232
701.845.7232

Fax Number
701.845.7247

Mailing Address
Business Office
Valley City State University
101 College Street SW
Valley City, ND 58072

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