Outgoing Mail

Location: Faculty Material Center (FMC) - McFarland 145

The Business Office postmarks all outgoing campus mail for the VCSU Administrative offices. Most departments have been given their own outgoing mail boxes. These mail boxes are for outgoing mail only not for on campus mail. Your box is located below your name. If there is not a designated box for your department, please use the 'miscellaneous' box. Please put your International outgoing mail into the International box instead of placing it into your department box.
  • Outgoing mail is processed at 3:00 PM Please have all outgoing mail in the mailroom by 3:00 PM.
  • Larger envelopes/boxes should be placed on the counter, if they do not fit in your box. Likewise, if you have a larger mailing where all pieces do not fit in your box; place them all on the counter, bound together. Please indicate what department you would like to charge the envelopes/boxes to.
  • Stamps are provided (First Class, Library Rate, Media Mail) to indicate how you want your mail sent out. Stamp your mail appropriately so correct postage can be placed on your package. These stamps should be used on boxes and envelopes larger than a size 10 (normal size envelope).
  • Return Address: Make sure the department to be charged the postage is identified in the return address section of the envelope. Without a return address the letter will not be sent.
  • Dove-Tail Envelopes: If you have more than one envelope being mailed and it's not pre-sealed, dove-tail the ends so the machine can seal the envelopes.
  • Pre-stamped Mail: Pre-stamped mail should be placed in the designated bin located on the shelf to the left of the department mail boxes.
  • Processing Booklets: Booklets are mailpieces with a bound edge and include sheets fastened with at least two staples in the manufacturing fold (saddle-stitched), perfect bound, pressed-glued, or joined together by another binding method that is automation-compatible and produces an end where pages are attached. In general, booklets are open on three sides before sealing, like a book, and must be uniformly thick. To improve the productivity of processing booklets and to decrease damage to mailpieces, the new standards require that booklets have three, 1 1/2-inch tabs placed on the sides of the mailpiece. Please refer to this website for additional information: http://www.usps.com/mailpro/2009/julyaug/page4.htm