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Cardholder Responsibilities

Each cardholder is responsible for the following activities:
  • Safeguard the purchasing card.
  • Sign the purchasing card immediately upon receipt.
  • Activate your purchasing card by
    • Calling the Purchasing Card Center Customer Service Department at 1-800-270-7760.
    • Select '1' for english
    • Enter 16 digit card number
    • Enter the last 4 digit employee ID#
  • Keep original itemized receipts from each purchase.
  • Print Statement of Account report to attest that all purchases are for VCSU business and in compliance with all applicable rules and regulations.
  • Forward the signed purchasing card envelope with coding, JPMorgan electronic statement and original itemized receipts to your supervisor.
  • Notify the Purchasing Card Administrator and the supervisor immediately in the event of a lost or stolen purchasing card.
  • Shred your expired purchasing card in the Business Office.
  • Give the purchasing card to the supervisor or Purchasing Card Administrator when employment is terminated.
  • Resolve transaction disputes in a timely manner with JPMorgan Customer Service. The Purchasing Card Administrator should be notified of any disputed items that the cardholder has not been able to resolve.
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Office Information
Office Location
McFarland 215

Office Hours
Academic Year
Window: 8:00 a.m. - 3:30 p.m.
Office: 7:45 a.m. - 4:30 p.m.
Summer
Window: 7:45 a.m. - 3:30 p.m.
Office: 7:30 a.m. - 4:00 p.m.

Email Address
business.office@vcsu.edu

Phone Numbers
Toll Free: 800.532.8641, ext. 7232
701.845.7232

Fax Number
701.845.7247

Mailing Address
Business Office
Valley City State University
101 College Street SW
Valley City, ND 58072

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