Each cardholder is responsible for the following activities:
  • Safeguard the purchasing card.
  • Sign the purchasing card immediately upon receipt.
  • Activate your purchasing card by
    • Calling the Purchasing Card Center Customer Service Department at 1-800-270-7760.
    • Select '1' for english
    • Enter 16 digit card number
    • Enter the last 4 digit employee ID#
  • Keep original itemized receipts from each purchase.
  • Print Statement of Account report to attest that all purchases are for VCSU business and in compliance with all applicable rules and regulations.
  • Forward the signed purchasing card envelope with coding, JPMorgan electronic statement and original itemized receipts to your supervisor.
  • Notify the Purchasing Card Administrator and the supervisor immediately in the event of a lost or stolen purchasing card.
  • Shred your expired purchasing card in the Business Office.
  • Give the purchasing card to the supervisor or Purchasing Card Administrator when employment is terminated.
  • Resolve transaction disputes in a timely manner with JPMorgan Customer Service. The Purchasing Card Administrator should be notified of any disputed items that the cardholder has not been able to resolve.