At the beginning of the Fall semester, the VPAA will announce the criteria, deadlines, and pertinent policy for faculty promotion. Faculty who wish to apply for promotion should discuss their interest with their respective Division Chair, and, if appropriate, with the VPAA. See section C, below, for guidance on eligibility for promotion.
By the end of the third week in September, Faculty who wish to apply for promotion should declare (via email) their intent to apply to their Division Chair and the Vice President for Academic Affairs.
At the end of September each year, the Vice President for Academic Affairs will announce to the faculty the list of faculty eligible for tenure consideration and those seeking promotion.
Candidates may begin building a promotion portfolio with content based on the information required by Form AA-6, Faculty Tenure and Promotion Self Assessment Form, and noted in Sections B and C, below.
The Division Chair will appoint a promotion committee and name the committee chair. Membership will include three full-time, tenured faculty. The Division Chair may request the participation of a qualified faculty member outside the Division. Exceptions to this policy must be approved and documented by the VPAA. The Division Chairs may not serve on a promotion committee in their respective divisions. When the candidate for promotion is a Division Chair, the Vice President for Academic Affairs or designee will assume the role defined for the Division Chair.
- By the first week in November, the Divisional Promotion Committee will meet with the candidate(s) to discuss the promotion process, timeline, and required materials.
- The format of the portfolio may be determined by the Divisional Promotion Committee, in consultation with the candidate. The portfolio should include updated resume; history of employment and rank; multiple student course assessments showing excellence or improvement over time; course syllabi and evidence of course development over time; scholarly papers and articles; documentation of service activities; letters of support from outside the Committee for work beyond their purview: see Sections B and C below for further guidance on content. The Tenure and Promotion Self Assessment form (AA-6) should be included in the portfolio.
- Materials included for consideration should be dated since the last promotion or VCSU hire date, whichever is most recent.
- The Promotion Committee is responsible for assuring a complete and convincing portfolio that meets the requirements identified for the proposed rank. Portfolios that are not complete and do not make a convincing case for promotion should not be forwarded.
The Promotion Committee will review and evaluate the portfolio and make a recommendation, Form AA-5, Tenure and Promotion Divisional Recommendation Form. This recommendation will then become part of the portfolio that will be forwarded to the division chair. Recommendations of the Promotion Committee will remain confidential.
The Division Chair will complete his/her recommendation on the Divisional Recommendation Form (AA-5) for each candidate for promotion. This recommendation will then become part of the portfolio that will be forwarded to the Academic Affairs office by the second Friday of the Spring Semester.
In late January or early in February, the Academic Policy and Affairs Council (APAC) will review each portfolio and make a recommendation (Form AA-5). The Vice President for Academic Affairs serves as a non-voting Chair of the committee. The recommendation will then become part of the portfolio forwarded to the President of the University by February 15th. The recommendations of APAC will remain confidential; the President will communicate promotion decisions to individual faculty.
The President of the University will review each portfolio and make a decision (Form AA-5).
The President of the University will notify each faculty member considered for promotion of the final action taken, with copies provided to the Division Chair, the VPAA, and APAC.
The completed Divisional Recommendation form (AA-5) will be returned to the VPAA office with the portfolio, and a copy to the faculty member.
B. General Criteria for Promotion in Faculty Rank and Examples of Documentation
For promotion to all ranks, faculty members must meet the following general standards:
Effectiveness of Instruction or Performance of Primary Responsibility
Effectiveness of instruction will be based on such factors as multiple student assessments, peer evaluations, administrative evaluations, and self-evaluations. Documentation examples may include new syllabi and revisions of syllabi, copies of new materials, and evidence of improved instruction, in addition to letters of recommendations from peers and administrators.
Scholarship, Professional, and Creative Activities
Professional Development will be based on such factors as formal and informal continuing education. Documentation examples may include: A list of reading done; transcripts of coursework completed; and evidence of leadership positions and attendance/participation at meetings, seminars, workshops, and conferences in professional organizations, and certifications.
Scholarship will be based on research, publications, performances, and creative endeavors. Documentation examples may include published and unpublished writings, copies of papers presented at meetings, seminars, workshops, and conferences, and concert and exhibition programs.
Service to the University and Community
Service to the University and Community will be based on such factors as committee work, offices held, special assignments, involvement at departmental and divisional levels, advisement, recruiting and public relations activities, and public and community services.
Normally promotion to the position of Assistant Professor assumes the attainment of a terminal degree. Terminal degrees will be defined as earned doctorates except in discipline areas where an advanced graduate degree, certification, or licensure other than a doctorate is considered terminal.
Faculty in the 'Professionally Qualified' pathway to tenure and promotion, as defined in Policy V605.01, B 1 and 2, may be promoted to Assistant Professor at tenure. Earlier promotion to Assistant Professor or further promotion is dependent on completion of additional qualifications, as described in V605.1, B, section 3.
See Policy V605.01 for full discussion of terminal degrees, tenure, and promotion pathways.
Faculty seeking promotion without the terminal degree/professionally qualified status should consult with their Division Chair and then the VPAA before beginning the promotion process. Documentation that might warrant special consideration includes the publication of significant work, or the development of a state-wide or national reputation.
C. Faculty Rank
In order to be appointed or promoted to a specific rank, a faculty member must meet the minimum requirements described below.
The rank of Lecturer shall be for performance of specifically assigned academic duties only without general faculty responsibilities. These appointments should originally be either part- time or temporary. Minimum qualifications are a sound educational background for the specific task or duty and the attainment of the Bachelor's Degree.
The rank of instructor is assigned to new faculty who have not yet attained the terminal degree. Only in exceptional cases will a candidate be appointed to the rank of Instructor prior to attainment of the Master's Degree.
Normally the rank of Assistant Professor assumes the attainment of a terminal degree. The untenured faculty member holding the rank of Instructor who completes a terminal degree will, upon documentation and the completion of form AA-45, be automatically awarded the higher rank of Assistant Professor. The corresponding salary increase will take effect the semester subsequent to the semester in which the work is completed.
Faculty who are Professionally Qualified (a second master's degree in a related field or appropriate professional certification) will also qualify for the Assistant Professor rank; untenured faculty holding the rank of Instructor who complete either a second master's degree in a related field or substantial professional certification (as agreed upon with their Division chair and VPAA) will, upon documentation and completion of form AA-45, be automatically awarded the higher rank of Assistant Professor. The corresponding salary increase will take effect the semester subsequent to the semester in which the work is completed. Refer to V605.01 for further information.
Generally, promotion to Associate Professor assumes at least six years of teaching experience at VCSU at the rank of Assistant Professor, along with evidence of continued professional or scholarly development, excellence in teaching, and significant service contributions to the university or community.
Promotion to Full Professor generally denotes 10-12 years of teaching experience at VCSU above the instructor rank, notable professional or scholarly performance, excellence in teaching, and leadership in chairing significant university committees or initiatives. In addition, one who seeks promotion to the rank of Professor must have demonstrated extraordinary competence according to the General Criteria which appear at the beginning of this section.
- AA-6: Faculty Tenure and Promotion Self Assessment Form
- AA-5: Faculty Tenure and Promotion Divisional Committee Recommendation Form
- AA-45: Notice Of Degree Completion/Automatic Promotion In Rank Form
Forms are located at X:/Institution/Offices/Academic Affairs/Academic Forms/
VCSU Faculty Promotion Procedures was formerly V605.1.1 (Approved by Academic Policy and Affairs Council and Faculty Senate in 1984, Reviewed 1996, Revised March 2002)
Sponsor: Faculty Association
Approved: January 2011
Revised: December 2012