In order for students to receive federal financial aid, VCSU must comply with federal regulations regarding satisfactory academic progress. Faculty have the responsibility of maintaining accurate records and reporting at specific intervals during the semester, so the Financial Aid office can comply with Title IV regulations.

In addition, timely reporting of academic challenges allows for timely intervention, strengthening VCSU's ability to support students academically.

Faculty are responsible for documenting the last day of attendance. Faculty must be prepared to sign, date, and document the last day of attendance; this documentation may be audited. Please see V605.15 (Report of Student Absences) for specific details. The federal government holds the institution liable for any funds dispersed to students who did not attend the institution

Second Week Notice of Non-Attendance

All faculty must provide a list of those students not attending class by no later than the second week of classes. This list should be sent (via email) to the Director of Financial Aid and the Director of Academic Services. Timely submission of this information will prevent the disbursement of federally funded financial aid to individuals who are not attending.

Midterm Deficiencies (D/F Grades)

Midterm deficiencies (D/F grades) should be reported after the 8th week of classes, and the last day of attendance/participation noted for all "F" grades in ConnectND.

Final Grades

Final grades are due on the Tuesday following finals week (or the Tuesday following the last day of the term, in summer sessions), at 10:00 am. Timely submission of final grades is essential, as a number of student service functions, including financial aid, honors, and probation, cannot be run until all grades are submitted.

Notation of last day of attendance/participation should be made in ConnectND for all students who receive a grade of "F."
Sponsor: Faculty Senate
Approved: December 2012