V307.01 ADMINISTRATIVE DESIGNATIONS OF RESPONSIBILITY
The President of the University
The President of Valley City State University is the chief educational and administrative officer of the University and is responsible to the North Dakota State Board of Higher Education, through the Chancellor, for the organization, administration, operation, and development of the campus. Actions and recommendations of the Vice President for Academic Affairs, the Vice President for Business Affairs, the Vice President for Student Affairs, the Faculty Senate of the Faculty Association, and the Student Government are transmitted to the President. Reporting directly to the President are the Vice Presidents, Chief Information Officer, Director of Intercollegiate Athletics, Director of Marketing & Communications, and the Advancement Office staff.
A. Vice President for Academic Affairs
The Vice President for Academic Affairs is responsible for the general administration, organization, and development of the academic and instructional programs and services of the campus. The Office of the Vice President for Academic Affairs is responsible for coordinating and supervising the administration of the academic divisions, the Assistant VPAA, the Director of Instructional Design, the Registrar, and the library.
The academic programs of the University are organized within five divisions: Business and Information Technology; Communication Arts and Social Science; Fine Arts; Mathematics, Science, and Health and Physical Education; and the School of Education and Graduate Studies. The academic programs are administered through the divisions.
- 1. Assistant Vice President for Academic Affairs
- The Assistant Vice President for Academic Affairs is responsible to the Vice President for Academic Affairs for grants, research, IRB, Extended Learning, campus-wide assessment, and oversight of the graduate program.
- 2. Director, Office of Instructional Design (Instructional Designer)
- The Instructional Designer provides support and guidance in the development of on-line, distance, and traditional courses and assists faculty with the incorporation of technology into their instruction. The Instructional Designer facilitates the improvement of instruction across campus through individual consultation, training workshops on a variety of teaching and learning technologies and instructional principles, and administering campus-wide course evaluation efforts.
- 3. Academic Administration
- The division chairs and the dean are responsible to and serve at the pleasure of the Vice President for Academic Affairs. They are responsible for the direct supervision and administration of their respective academic areas. Their duties include supervision of instruction and advising, budget planning and administration, scheduling, curriculum development and review, and other related duties. The chairs are also involved in the employment, retention, and promotion of faculty in their area.
- The Dean of the School of Education and Graduate Studies is responsible for teacher education in the University. He or she determines admission to Teacher Education and to Student Teaching. He or she is the responsible reporting authority for the Teacher Education Committee and serves as a voting ex officio member of the Curriculum Committee. He or she also is responsible for the evaluation of transcripts for transfer students, judgment concerning acceptance of transfer credit in the Teacher Education program, oversight of external programs, graduate faculty and curriculum, and development of new programs and articulations. The Dean is responsible for maintaining relevant state and national accreditations.
- The department chairs are responsible to division chairs or dean for the direct supervision and administration of their respective academic areas. Their duties include supervision of instruction and advising, budget planning and administration, scheduling, curriculum development and review, and other related duties. Currently department chairs at Valley City State University are provided for the departments of Art, Communication Arts, Social Science, Music, Science, Technology Education, Health and Physical Education, and Mathematics.
- 4. Director of Library Services
- The Director of Library Services is responsible to the Vice President for Academic Affairs for planning, directing, and coordinating all library services; for formulating and administering library policies, rules and regulations; for developing the collection; and for supervising library personnel. The director represents the university on state and regional issues.
- 5. Registrar
- The Registrar is responsible for directing the registration of students and the maintenance and custody of student academic records. The Registrar also prepares degree audits, verifies candidates for graduation, provides enrollment data, and publishes the class schedule.
B. Vice President for Business Affairs
The Vice President for Business Affairs is responsible for developing, coordinating, and supervising the administration of all financial and business services for the campus, and the operation and maintenance of the physical plant. The Office of the Vice President for Business Affairs participates in campus planning and development, and supervises new construction on campus. The Office of the Vice President for Business Affairs is responsible for the integrity of all business and financial services, internal and external budget development and management, capitol financing, development of facilities master plan, fiscal administration of grants and contracts, and administration of payroll and benefits.
- 1. Director of Facility Services
- The Director of Facility Services is responsible for maintenance of buildings and grounds, management of construction and renovation projects, administration of physical plant operations, waste disposal, and campus risk management, safety and security.
- 2. Human Resources Director
- The Human Resources Director provides generalist human resource services to Valley City State University. Duties include administration of recruitment and selection of broadbanded employees, determination/recommendation of position classifications/reclassifications, interpretation of personnel policies and procedures, recommendation of changes in personnel policies and procedures in coordination with the Vice Presidents, orientation of new employees and professional development of supervisors.
- 3. Business & Financial Services
- Business & Financial Services provide cashiering, purchasing, accounts receivable and accounts payable services, financial transaction processing, and financial statement preparation. Duties include processing internal service charges and mailroom services.
- 4. Payroll & Benefits Administration
- Payroll & Benefits Administration provides all payroll services and administers employee benefit programs.
C. The Vice President for Student Affairs
The Vice President for Student Affairs is the senior student affairs officer of the University and is responsible for organizing, developing and administering the programs of student services with the purpose of promoting personal development and learning opportunities for students. The Vice President is responsible for the programs of housing, judicial affairs, new student orientation, enrollment, financial aid, student academic services, counseling, career services, health services, student government, student activities and the Student Union. The Vice President for Student Affairs oversees the following staff positions:
- 1. Director of Enrollment Services
- The Director of Enrollment Services is responsible for providing information concerning the University and its academic programs to prospective students and to the school officials concerned with the counseling of students in regard to post-secondary education and the transition from school to college. The Director plans and administers programs of student recruitment and supervises the activities of persons assigned as admissions counselors.
- 2. Director of Student Financial Aid
- The Director of Student Financial Aid is responsible for assisting students with sources of financial aid connected with student attendance in the University. The Director also maintains financial aid records and prepares and submits reports and monitors compliance with regulations connected with federal programs of student financial assistance.
- 3. Director of the Student Center & Student Activities
- The Director of the Student Center is the manager of the Memorial Student Center. The Director is the University official responsible for operational management relationships with Food Service and the Bookstore. The Director also advises Viking Campus Activities Board (VCAB).
- 4. Director of Student Academic Services
- The Director of Student Academic Services is responsible for the academic counseling, tutoring program and academic advising program of the University. The Director also provides services and programs for disabled students and serves as the campus retention officer.
- 5. Director of Career Services
- The Director is responsible for coordinating an integrated program of career planning and job placement, beginning with new students' assessment of career interests and abilities, development of career planning strategies for a rapidly changing employment market, and continuing with advanced and graduating students in development of specific job-seeking skills, job market assessment, resume development and interview skills. The Director maintains lists of full-time, part-time, summer and permanent vacancies and other job opportunities in cooperative agreement with Job Service North Dakota.
- 6. Director of Counseling
- The Director of Counseling is responsible for the provision of personal, crisis counseling/management to Valley City State University students, faculty, staff, administration, and their family members. The director also provides educational programming for the college community in social, educational, personal development issues. The Director also represents VCSU on the ND Higher Education Consortium for Substance Abuse Prevention.
- 7. University Health Nurse
- The University Health Nurse is responsible for assessment and evaluation of student illness and injury. The nurse makes referrals to physicians, dentists, counselors and will keep health and immunization records. Other services include immunizations, allergy injections and over-the-counter medications.
- 8. Assistant Housing Director
- The Assistant Housing Director assists the Vice President for Student Affairs in the overall administration of the housing program and serves as a live-in Head Resident. The Assistant Housing Director is responsible for the selection, training and supervision of Resident Assistants.
D. Chief Information Officer
The Chief Information Officer is responsible for planning, directing and coordinating technology services on the campus. The duties include formulating and administering technology policies and plans; developing and administering personnel employed with the Information Technology Center and the Help Desk; and for maintenance of relationships throughout the state to link the campus with system- and state-wide technology initiatives.
E. Director of Intercollegiate Athletics
The Director of Intercollegiate Athletics is responsible for all athletic planning, budgeting, and management at the intercollegiate level for both men and women. The Director supervises all coaching staff and assists the Advancement Office with Fundraising.
F. Director of Marketing and Communications
The Director of Marketing and Communications is responsible for increasing VCSU's visibility among various audiences including prospective students, alumni, the community, and legislators. Duties include developing marketing plans, coordinating communications and publications (print and electronic) to enhance the image of the university, managing relationships with the press, serving as a university spokesperson, management of the marketing budget, and supervision of the graphic designer/FMC manager.
G. University Advancement Office Staff
The Advancement Office, with the approval of the President of the University and the Foundation Board, is responsible for planning and executing comprehensive fund-raising and donor-acquisition programs in support of the University's mission. The Advancement Office also receives, manages, invests, and disperses contributions.
H. Title IX Coordinator
The Title IX Coordinator is responsible for monitoring compliance of the Title IX of the Education Amendments of 1972. Faculty, Staff, and students can file complaints of sex discrimination with the Title IX Coordinator. The Title IX Coordinator will investigate any complaints filed on campus.
Sponsored by: President
Effective: Fall, 1986
Revised: June 14, 1990
Revised: January, 1996
Revised: July, 1999
Revised: July, 2001
Revised: September, 2001
Revised: Summer 2005
Revised: Fall 2006
Revised: October 2010 (divided into a second policy - V302.4.1)