The procedures set forth in this section implement North Dakota State Board of Higher Education Policy 601.1, Section 3.a and Section 3.b, and Section 3.c.

In accordance with State Board policy, 605.1 and Section 4.a, Probationary Appointments are renewable annually and yield credit toward tenure. The probationary term is limited to six years of continuous academic service, excluding extensions to the term or exceptions to the continuous service requirement granted in exceptional circumstances. See section B, below, for Extension of the Probationary Period.

A. Tenure Procedures

At the end of September each year, the Vice President for Academic Affairs will announce to the faculty the list of faculty eligible for tenure consideration and those seeking promotion.

A faculty member undergoing tenure evaluation will complete the process described in this policy, V605.01.01, instead of the pre-tenure evaluation process described in V605.01.02.

Standards for tenure include:
  • Effectiveness of Instruction or Primary Responsibility, as evidenced by strong student assessments, peer evaluations, administrative evaluations, and self-evaluations.
  • Scholarship, Professional, and Creative Activities, demonstrated by such factors as formal and informal continuing education, research, publications, performances, and creative endeavors.
  • Service to the University and Community: activities that reflect a strong contribution to the mission of the Division and the University, faculty governance, active committee work, community leadership. Faculty should write an explanation of how any service activity benefits the community and/or University, including how the skills and qualities developed through the service benefit the faculty member as a professional.
1. The Division Chair will appoint a divisional tenure committee and name the committee chair. Membership will include at least three full-time, tenured faculty. The Division Chair may request the participation of a qualified faculty member outside the Division. Exceptions to this policy must be approved and documented by the VPAA. The Division Chairs may not serve on a tenure committee in their respective divisions. When the non-tenured faculty member being evaluated is a Division Chair, the Vice President for Academic Affairs or designee will assume the role defined for the Division Chair. By the first week in November, the divisional tenure committee will meet with the candidate(s) to discuss the tenure review process, timeline, and required materials.

2. The individual faculty member will begin to compile the materials needed to complete the self-assessment portfolio. The portfolio should include updated resume; history of employment and rank; multiple student course assessments showing excellence or improvement over time; course syllabi and evidence of course development over time; scholarly papers and articles; documentation of service activities; letters of support from outside the Committee for work beyond their purview. The portfolio will include the following documents:
  • The tenure and promotion self-assessment form (AA-6) completed by the faculty member eligible for tenure evaluation.
  • Copies of course syllabi.
  • Student Assessment composite summaries collected during the probationary period: these should provide a strong cross-section of the courses taught over the years of service at VCSU.
  • The faculty member may choose one or two additional tenured faculty outside the department to complete evaluation forms (AA-7).
3. The faculty member will submit the completed portfolio to the Divisional Tenure Committee according to the timeline set by the Division Chair.

4. The Divisional Tenure Committee(s) will review and evaluate each portfolio and make a recommendation. The recommendation (Form AA-5) will accompany the portfolio. The materials will be forwarded to the Division Chair.

5. The Division Chair will complete his/her recommendation for each faculty member eligible for tenure. The portfolios are due in the Academic Affairs office on the first Friday of February.

6. The Academic Policy and Affairs Council (APAC) will evaluate each portfolio and make a recommendation. The VPAA will serve as a non-voting member. APAC will forward the portfolio to the President of the University during the first week in February. The recommendations of APAC will remain confidential; the President will communicate tenure decisions to individual faculty.

7. The President of the University will review each portfolio and make a recommendation. The name(s) of the individual(s) recommended for tenure will be forwarded to the State Board of Higher Education for final action. Due dates are set in this policy to allow for SBHE action. Those not recommended for tenure will receive a terminal, one-year appointment (add SBHE Policy).

8. The President of the University will send written notification of the final Board action taken to each faculty member considered for tenure, with copies provided to the Division Chair and the VPAA.

9. The Academic Affairs office will keep the completed AA-5 form and portfolio on file.

B. Extension of the Probationary Period

A semester can count as part of the probationary period for tenure only if a faculty member is teaching full-time at Valley City State University. Summer school will not count as a semester due to the fact that it is more difficult to teach a full load and to fulfill the University service commitment during the summer.

The required term for qualification for tenure may be extended beyond six years and the continuous service requirement waived to a maximum of eight years when an individual is officially granted leave under one of the following policies: V701.01 (Leave without Pay) or V607.04 (Faculty Sick Leave -- Long term leave or Family Leave)
1. Application for tenure in these exceptional cases must be made no later than the end of the 15th semester of teaching at Valley City State University (for review and Board action during the 16th semester). The date of application will follow the tenure policy timeline if it is to be in the Spring. Tenure documents must be submitted by September 30th if application is made in the Fall.

2. Exceptional circumstances not covered by this policy may be permitted on an individual basis through submission of a request to the Vice President for Academic Affairs.
Forms required:
  • AA-5, Faculty Tenure and Promotion Divisional Committee Recommendation Form
  • AA-6, Faculty Tenure and Promotion Self-Assessment Form
  • AA-7, Tenure/Promotion Faculty Evaluation Form
Forms are located at X:/Institution/Offices/Academic Affairs/Academic Forms/
Sponsored by: Faculty Association
Reference: Approved by Academic Policy and Affairs Council and Faculty Senate in 1984.
Approved: Faculty Senate, 1984
Reviewed: Winter, 1996
Revised: March, 2002
Revised: January 2011 (Revised from "Faculty Promotion" to "VCSU Tenure Procedures." Faculty Promotion is now V605.1.3)
Revised: December 2012