Facilities Services Forms
Facilities Requests
Work Request Form
If there is a small project or maintenance to be done around your office or department, please complete this form to submit a "Work Request" to Facilities Services.
Office Relocation/Onboarding Employees
We have developed a series of forms that will help our FS staff gather the necessary information to make relocating and employee on-boarding go as smoothly as possible.
In the event that a current employee is being relocated, only the 'Office Change/New Office Request', 'Building Access Request' and possibly the 'Request for Sign' forms will be used.
Building Access Request Form
In order to receive a key or other access device from Facilities Services, this form must be filled out and signed by the proper supervisors. Once the form is complete, please turn in or email to Facilities Services.
Temporary Key Contract
VCSU issues keys on a temporary basis to certain employees, contractors, vendors, etc. In order to receive any type of temporary access on campus, a contract must be filled out and signed prior to receiving the key(s).
Guest Building Access
For certain campus events or camps, individuals may stay on campus in one of the residence halls. In order to obtain access to the building, an access request form must be completed and turned in to the Card Office or Facilities Services Office. Upon receipt of the access device, and temporary access contract is to be filled out and signed by the responsible party.
Risk Management (RM)/Workforce Safety Insurance (WSI)
Risk Managment Forms
Facilities Services must report any incidents, no matter how small, to Risk Management. Please determine the type of incident and fill out the appropriate form. These forms need to be filled out for employees, students, and visitors on campus. Once the form is complete, please turn in to Facilities Services.
WSI Forms
WSI encourages workers and employers to immediately file a claim (within 24 hours of the injury). Under North Dakota law, employees must notify their employer of the injury within 7 days after an accident or when the injury became apparent.
State Fleet
Vehicle Request Form
Please submit a vehicle request form at least 24 hours prior to the trip. Once the form is submitted, it will be reviewed and approved if the trip is to conduct official university business. If there are any questions concerning the nature of your trip, please contact Facilities Services.
Student Request for State Vehicle
Any student wishing to use a state vehicle must fill out this form and have it approved by the proper authorities. The request will be approved based on the nature of the business, the student group requesting the vehicle, and the validity of the student's drivers license. Please turn in this form at least 24 hours prior to the trip.
Parking
Parking Violations Appeal Form
This form is used to appeal parking violations. If you receive a citation and feel it was received in error, fill out this form and turn in to Facilities Services before 14 days past the date of the citation. The appeal will be reviewed and you will be notified of the decision within 5 working days. All appeal decisions will be final.
