As of July 1, 2017 all employee expense reimbursements must be processed online in the Travel & Expense module. Click on the link below to log in with your NDUS credentials and complete this form.

Travel Quarters
1st quarter: 6am to 12 noon
2nd quarter: 12 noon to 6pm
3rd quarter: 6pm to 12 midnight
4th quarter: 12 midnight to 6am

Lodging In-state Out-of-state
4th quarter: 12 midnight to 6am $84.60 plus applicable taxes as of October 1, 2018 Actual Cost
Exceptions for Williams, Mountrail, and McKenzie counties see ND Per Diem Rate

Meals In-state Out-of-state
Must leave by 7:00am/Return after 6:00am $7.00 20% of daily rate
Must leave by 1:00pm/Return after 12:00pm $10.50 30% of daily rate
Must leave by 7:00pm/Return after 6:00pm $17.50 50% of daily rate

Mileage In-state Out-of-state
as of 1/1/2018 current state fleet rate $0.545 per mile within 300 mile radius of ND border ****NOTE: round trip max 600 miles reimbursable at this rate
$0.18 per mile beyond 300 miles of ND border

Office Information

Office Location
McFarland 215

Office Hours
Academic Year
Window: 8:00 a.m. - 3:30 p.m.
Office: 7:45 a.m. - 4:30 p.m.
Summer
Window: 7:45 a.m. - 3:30 p.m.
Office: 7:30 a.m. - 4:00 p.m.
Email Address
business.office@vcsu.edu

Phone Numbers
Toll Free: 800.532.8641, ext. 7232
701.845.7232

Fax Number
701.845.7247

Mailing Address
Business Office
Valley City State University
101 College Street SW
Valley City, ND 58072