Valley City State University offers flexible scheduling for employees, where work requirements allow, in order to improve services, improve employee morale and teamwork, and provide opportunities for cross-training.
The University's normal office hours are 7:45 a.m. to 4:30 p.m. with 45 minutes for lunch, Monday through Friday. Summer hours are 7:30 a.m. to 4:00 p.m. with half hour for lunch. An employee's actual work day may differ from normal office hours either at the employee's initiative (with approval) or to better meet the needs of the department. Staff coverage that is adequate to meet the operating requirements of the department is required at all times. The flexibility schedule will be regular and consistent.
A trial period for flexible scheduling may be granted to an employee or department, at the discretion of the department administrator. The trial period may last up to one month, with a review among those involved at the end of the trial period to determine whether the flexible schedule is to continue. The department will review on a regular basis.
If the schedule is to continue on a regular basis, the department administrator submits a written plan to the Director of Human Resources. The approved scheduled is filed in the employee personnel file.
From time to time, employees on flexible time scheduling may be required to attend scheduled meetings outside of the individual's work hours or adjust their flexible schedule to cover for another employee's absence.
Non-exempt employees may not be regularly scheduled for over 40 hours per week in accordance with the Fair Labor Standards Act.
At any time, but not later than the first time that flexible scheduling becomes an issue in a department (whether by employee or departmental initiative), the department administrator shall lead an appropriate internal process through which the department defines its own policies, which shall not be inconsistent with the University policy. Departments that prohibit flexible scheduling shall file a written statement of the reasons with the Human Resource Office. Other departments shall file in the Human Resource Office a written statement of the guidelines they will apply to administer the flexible scheduling option within their unit.
An employee whose request for flexible scheduling is not approved may request a meeting with the administrator who denied the request to discuss reasons for the denial and seek mutually acceptable alternatives. If the conclusion is not satisfactory, the employee may request a meeting with the responsible administrator and the Human Resources Officer for further discussion. Final decision authority remains with the department administrator.
Sponsor: Director of Human Resources
Approval Date: April 1996
Revised: April 2010