The President of the University
The President of Valley City State University is the chief educational and administrative officer of the University and is responsible to the North Dakota State Board of Higher Education, through the Chancellor, for the organization, administration, operation, and development of the campus. Actions and recommendations of the Vice President for Academic Affairs, the Vice President for Business Affairs, the Vice President for Student Affairs, the Faculty Senate of the Faculty Association, the staff senate, and the Student Senate are transmitted to the President. Reporting directly to the President are the Vice Presidents, Chief Information Officer, Athletic Director, Director for Marketing & Communications, and the Executive Director for University Advancement.
A. Vice President for Academic Affairs
The Vice President for Academic Affairs is responsible for the general administration, organization, and development of the academic and instructional programs and services of the campus. The Office of the Vice President for Academic Affairs is responsible for coordinating and supervising the administration of the academic departments, distance learning, prior learning assessment, faculty development, Great Plains Stem Education Center, Prairie Waters Education Research Center, Don Mugan Career and Technical Education Leadership Center, institutional research and assessment, the library, the Registrar, the Learning Center, and student academic services.
The academic programs of the University are organized within 12 departments: Art; Business; Communication Arts; Computer Systems and Software Engineering; Kinesiology and Human Performance; Language and Literature; Mathematics; Music; Science; Social Science; Technology Education; and the School of Education and Graduate Studies. The academic programs are administered through departments.
1. The department chairs and the dean are responsible to and serve at the pleasure of the Vice President for Academic Affairs. They are responsible for the direct supervision and administration of their respective academic areas. Their duties include supervision of instruction and advising, budget planning and administration, scheduling, curriculum development and review, and other related duties. The chairs and the dean are also involved in the employment, retention, and promotion of faculty and support staff in their area.
2. The Dean of the School of Education and Graduate Studies is responsible for teacher education in the University. He or she determines admission to Teacher Education and to Student Teaching. He or she is the responsible reporting authority for the Teacher Education Committee and serves as a voting ex officio member of the Curriculum Committee. He or she also is responsible for the evaluation of transcripts for transfer students, judgment concerning acceptance of transfer credit in the Teacher Education program, oversight of external programs, graduate faculty and curriculum, and development of new programs and articulations. The Dean is responsible for maintaining relevant state and national accreditations.
3. Director for Library Services is responsible to the Vice President for Academic Affairs for planning, directing, and coordinating all library services; for formulating and administering library policies, rules and regulations; for developing the collection; and for supervising library personnel. The director represents the university on state and regional issues.
4. Registrar is responsible for directing the registration of students and the maintenance and custody of student academic records. The Registrar also prepares degree audits, verifies candidates for graduation, provides enrollment data, and publishes the class schedule.
5. Director for Student Academic Services is responsible for overseeing advising and retention activities for the university.
He or she is responsible for assisting students through academic petition processes, providing academic counseling, and advising the Bachelor of University Studies program.
6. Director for the Learning Center is responsible for managing the operations of the Learning Center, disability services, and universal access, and assists with retention activities.
7. Director for Institutional Research and Assessment is responsible for all external surveys and administers many of the internal surveys, He or she is responsible for maintaining and providing key data indicators upon request, and oversees academic assessment processes for the institution.
8. The Directors of the Great Plains Stem Education Center, Prairie Waters Education Research Center, and the Don Mugan Career and Technical Education Leadership Center are responsible for managing the financial, programmatic, personnel, and research aspects of their respective Centers. They are responsible for seeking grants to support Center activities and personnel, and for developing outreach programs that connect VCSU with the region and relevant constituents, including K-12 education, state boards, and professional development.
B. Vice President for Business Affairs
The Vice President for Business Affairs is responsible for developing, coordinating, and supervising the administration of all financial and business services for the campus, and the operation and maintenance of the physical plant. The Office of the Vice President for Business Affairs participates in campus planning and development, and supervises new construction on campus. The Office of the Vice President for Business Affairs is responsible for the integrity of all business and financial services, internal and external budget development and management, capitol financing, development of facilities master plan, fiscal administration of grants and contracts, and administration of payroll and benefits.
1. Controller is responsible for cashiering, purchasing, accounts receivable and accounts payable services, financial transaction processing, audits, reconciliation of all accounts, and financial statement preparation. Duties include processing internal service charges and mail-room services.
2. Director for Facility Services is responsible for maintenance and cleanliness of buildings and grounds, management of construction and renovation projects, administration of physical plant operations, waste disposal, parking/motor-pool, management of the heat plant, and campus risk management, safety and security.
3. Director for Human Resources provides generalist human resource services to Valley City State University. Duties include administration of recruitment and selection of broad banded employees, determination/recommendation of position classifications/reclassifications, recommendation of changes in personnel policies and procedures in coordination, orientation of new employees and professional development of supervisors, employee training, employee relations/investigations, benefits administration and compliance reporting.
4. Payroll and Grants Manager provides all payroll services, payroll tax preparation and payments, administers employee benefit programs, and provides administrative support for all grant activities on campus including working with grant proposals to give the best possibility of success, tracking payments and expenditures, audits, and reporting grants back to the awarding entity.
C. The Vice President for Student Affairs
The Vice President for Student Affairs is the senior student affairs officer of the University and is responsible for organizing, developing and administering the programs of student services with the purpose of promoting personal development and learning opportunities for students. The Vice President for Student Affairs is responsible for the programs of residence life and dining services, conduct, new student orientation, enrollment, financial aid, counseling, career services, health services, student government, student activities and the Student Center, and assists the Advancement Office with Fundraising. The Vice President for Student Affairs oversees the following staff positions:
Student Affairs Administration:
1. Director for Enrollment Services is responsible for providing information concerning the University and its academic programs to prospective students and to the school officials concerned with the counseling of students in regard to post-secondary education and the transition from school to college. The Director plans and administers programs of student recruitment and supervises the activities of persons assigned as admissions counselors.
2. Director for Student Financial Aid is responsible for assisting students with sources of financial aid connected with student attendance in the University. The Director also maintains financial aid records and prepares and submits reports and monitors compliance with regulations connected with federal programs of student financial assistance.
3. Director for the Student Center & Student Activities The Director of the Student Center is the manager of the Student Center. The Director is the University official responsible for operational management relationships with Food Service and the Bookstore. The Director also advises Viking Campus Activities Board (VCAB) and oversees student organization recognition.
4. Director for Counseling Services is responsible for the provision of personal, crisis counseling/management to Valley City State University students, faculty, staff, administration, and their family members. The director also provides educational programming for the college community in social, educational, personal development issues. The Director also represents VCSU on the ND Higher Education Consortium for Substance Abuse Prevention.
5. Director for Student Health Services & Worksite Wellness Coordinator is responsible for assessment and evaluation of student illness and injury; makes referrals to physicians, dentists, counselors; and keeps health and immunization records. Other services include immunizations, allergy injections and over-the-counter medications.
6. Director for Residence Life provides overall administration of the housing program and supervises live-in Head Residents. The Director is responsible for the selection, training and supervision of Resident Assistants. The director s responsible for campus conduct, adjudication, and training of campus hearing officers.
7. Career Services Coordinator is responsible for providing an integrated program of career services beginning with new students' assessment of career interests and abilities, development of career planning strategies for a rapidly changing employment market, and continuing with advanced and graduating students in development of specific job-seeking skills, job market assessment, resume development and interview skills. The Coordinator maintains lists of full-time, part-time, summer and permanent vacancies and other job opportunities in cooperative agreement with Job Service North Dakota.
8. Title IX Coordinator is responsible for monitoring compliance of the Title IX of the Education Amendments of 1972. Faculty, Staff, and students can file complaints of sex discrimination with the Title IX Coordinator. The Title IX Coordinator will investigate any complaints filed on campus.
D. Chief Information Officer
The Chief Information Officer is responsible for planning, directing and coordinating technology services on the campus. The duties include formulating and administering technology policies and plans; developing and administering personnel employed with the Technology Services Department; and for maintenance of relationships throughout the state to link the campus with system- and state-wide technology initiatives.
Technology Services Administration:
1. Director for Data Centers and Virtualization administers and maintains physical data centers, server systems and related hardware and software including virtualization infrastructure.
2. Director for Network Services and Campus IT Security Officer is responsible for the overall performance and availability of the digital voice, video, data and wireless network infrastructure. The person in this position holds the title of “Campus IT Security Officer” and provides leadership for issues and systems that support electronic security of information.
3. Director for Enterprise Applications provides leadership, supervision, and operational support for enterprise level IT services and web-based applications.
4. Director for Technology Service Desk provides leadership and operational support for a Service Desk that focuses on providing solutions and technical support for end user electronic information technology, especially microcomputers.
E. Athletic Director
The Athletic Director is responsible for all athletic planning, budgeting, and management at the intercollegiate level for both men and women. The Director supervises all coaching staff, athletic training staff, administrative support personnel, and assists the Advancement Office with Fundraising.
1. Head Athletic Trainer supervises and directs the athletic healthcare management and coverage of all VCSU NAIA athletic programs; preparation/coverage of practice/competitions; travel; staff scheduling; injury prevention programs, injury evaluations, injury management, injury treatment and rehabilitation, educational programs and counseling for student-athletes. The Head Athletic Trainer is responsible for the formation of VCSU’s athletic training staff, including hiring, training and supervision of assistant/associate athletic trainers, graduates assistant athletic trainers and student athletic trainers. Additionally, the position oversees the VCSU athletics drug policy, serves as a liaison between the department and medical community, manages budget and inventory for the Athletic Training Department, and maintain medical records.
2. Head Coaches ensure their student-athletes develop academically, socially and athletically. Each head coach is directly responsible for all areas of their program including adhering to all NAIA and NorthStar Athletic Association rules and bylaws, formation of coaching staff for their respective sports, and leadership and development of assistant coaches. Other areas of responsibilities include practice planning, game scheduling for all non-conference contests, coordinating team travel, fund raising, serving as recruiter, identifying and evaluating potential students with that interest and organizing their recruitment in conjunction with Admissions.
F. Director for Marketing and Communications
The Director of Marketing and Communications is responsible for increasing VCSU's visibility among various audiences including prospective students, alumni, the community, and legislators. Duties include developing marketing plans, coordinating communications and publications (print and electronic) to enhance the image of the university, managing relationships with the press, serving as a university spokesperson, management of the marketing budget, and supervision of the graphic designer/FMC manager.
Marketing and Communications Administration:
1. Graphic Designer and Director for the Faculty Materials Center provides graphic design services for key internal constituents and directs the operations of the Faculty Materials Center (FMC), essentially the campus print shop. The designer/director plays a key role in maintaining graphic design standards campus-wide and directs (and aids) the FMC assistant in the production of print materials for campus clients.
2. Sports Information Director provides public relations support for the VCSU Viking athletic program, sharing news and information with media and the public. Duties include directing and maintaining the athletic website, managing the athletic social media accounts, doing sports photography, coordinating with local and regional media, and overseeing the official statistics, video broadcasts and game workers during home athletic events.
3. Media Communications Specialist provides social media, digital media and photography support for marketing/communications. The specialist produces daily posts for the university's general social media accounts (Facebook, Twitter and Instagram) and shoots and directs photography and videography. This position also provides general support for the director for marketing and communications.
G. Executive Director for University Advancement
The Executive Director for University Advancement is responsible for planning and executing comprehensive fund-raising and donor-acquisition programs in support of the University's mission. The Advancement Office also receives, manages, invests, and disperses contributions.
University Advancement Administration:
1. Assistant Director for University Advancement and Alumni Relations is responsible for building strong relations with Alumni and friends of VCSU. The position coordinates fund raising activities and serves as the office manager.
2. Assistant Director for Annual Giving is responsible for annual fund raising for the V-500 Scholarship Program and all areas of the VCSU Foundation. The position is also responsible for a number of special events and activities including the faculty staff giving campaign, web page development and maintenance, assist with the athletic marketing campaign, and assisting with all events sponsored by the university foundation.
3. Data Processing and Research Coordinator is responsible for updating and maintaining the alumni database: this includes entering and updating biographical information, education, relationship and business information; entering honors, awards and notes; providing lists and reports for various campaigns and mailings. This position also processes gifts, matching gifts, pledges, auto withdrawals and auto charges and prepares reports for accounting purposes and donor recognition.
Sponsored by: President
Effective: Fall, 1986
Revised: June 14, 1990
Revised: January, 1996
Revised: July, 1999
Revised: July, 2001
Revised: September, 2001
Revised: Summer 2005
Revised: Fall 2006
Revised: October 2010 (divided into a second policy - V302.4.1)
Revised: September 2017