This Week's Hotline! includes the following articles:

Flood Preparations
Surf on over to the VCS-Uau! – April 23
Women's Basketball Program raises over $1400 for VCSU Relay
FMC Adopting New Practices for Personal Print Jobs
Cisco Unified Communications System Tip of the Week
This Week at VCSU ...
March Birthdays

Flood Preparations

Flood Preparations
by Dr. Steve Shirley, VCSU President

The following article will appear in the Valley City Times Record this week.

Summer is just around the corner. Those are pleasant words to hear, but we all know the reality of what awaits us during the next 4-6 weeks. With much conversation currently ongoing regarding potential flooding conditions in Valley City and throughout the region, I thought this a good time to provide an update on VCSU's readiness.

First, we all realize there are many unknowns during the next month that will determine if we have a significant flood: How much additional snow will we have? Will we receive early spring rains? How quickly will our snow melt? These and other issues are all factors that will go a long way in determining this spring's flood. Last year, this community successfully faced the historic levels of the Sheyenne River. No doubt, there were many sleepless nights, difficult circumstances, long days, and a lot of blood, sweat, and tears. However, we also know as a community that we will succeed again if faced with similar conditions in 2010.

The students at VCSU were a major force in last spring's flood fight – volunteering thousands of hours at Sandbag Central, building sandbag levees throughout the community, and volunteering in many other ways. When our students were asked to help, they responded in force time and again. We have been in contact with City and County officials already this Spring, and are preparing for the weeks ahead. Our students will be there again in 2010 if and when called upon. Simply put, we have great students at VCSU, and any university in the nation would love to have the character and quality of students such as those here at VCSU. Of course, I am only writing about this campus, but we know the same is true of our local high school students and other students as well as all citizens across our region. When called upon, people of this region heed the call!

A major improvement made during the past year at VCSU was the re-location of our Information Technology Data Center. The Center was moved from the first floor (ground level) of the Rhoades Science Center up to the second floor. This move ensures uninterrupted service of IT services for students, faculty, and staff should any situation such as last year be encountered again. In 2009, VCSU was forced to hurriedly dismantle our IT services and re-build them in a temporary location at the Regional Technology Center. The RTC was a fantastic location, but this move disrupted service for several days, required significant personnel time and labor, and had some major costs. All of that can be avoided in future flood situations thanks to the improvements made in Summer 2009.

VCSU has invested in new technologies and implemented their availability to our faculty for teaching students. These technologies assist in utilizing new modes for teaching and delivering curriculum to students at VCSU, and can also be of great assistance should a closure of the physical campus ever be necessary again. Technology was invaluable in Spring 2009 as we completed the final weeks of the semester at a distance. In the past year we have strengthened these capabilities and our faculty have further trained to enhance their skills with these exciting technologies.

Another improvement was made in the VCSU Library. Because a large portion of the collection housed in the lower level of Allen Memorial Library needed to be re-located to a higher level last year, decisions were made to replace many physical items with electronic access to the same information. Although items still remain on the lower level of the library, the number has been reduced. Again, these changes will serve us well for future flood possibilities.

We will collectively keep our fingers crossed during the next few weeks, but it is very reassuring to know we have faced these circumstances in the past and succeeded. The changes made at VCSU during the past year will serve us well should we face another flood in 2010.

Surf on over to the VCS-Uau! – April 23

Surf on over to the VCS-Uau! – April 23
The 16th annual Scholarship Auction is scheduled for Friday, April 23 at the Valley City Eagles. The auction committee is finalizing details and will kick off ticket sales on March 8! Last year over $42,000 was raised in V-500 and Century Club Scholarships. This year's theme is "Surf on over to the VCS-Uau" – the Eagles club will be decked out like the tropics and our goal is to raise $45,000!

How can you help? Purchase tickets to the auction ($35 each or 2 for $60) or consider donating a item(s) to be auctioned off! Don't know what to donate? Stop by the Advancement office and our staff can give you some suggestions OR have your office or department each kick in some money and put together a themed basket for the silent auction or purchase an item with the dollars for the live auction.

Special Ticket Offer for Faculty and Staff THIS WEEK ONLY! From March 8 – March 12, we will sell all tickets for $30 each – this is a faculty and staff offer ONLY! Anyone purchasing tickets in this timeframe will be put in a drawing for free tickets for next year's auction - Auction 2011.

When you purchase a ticket, you have 3 BIG chances to win! Stop by the Advancement office and find out what the 3 BIG chances are! OR see any of the following auction committee members:

Mary Bostrom
Rhonda Fairfield
Brenda Finger
Joy Smith
Alison Kasowski
Jenni Lou Russi
Dan Clark
BJ Pumroy
Sharon McCarriar

Can't attend the auction? You can still buy a ticket, you do not have to be present to win and most importantly you would be supporting the V-500 and Century Club Scholarship programs at VCSU!


Women's Basketball Program raises over $1,400 for VCSU Relay

Women\'s Basketball Program raises over $1,400 for VCSU Relay
This year the VCSU Women's basketball program teamed up with the VCSU Relay for Life team by participating in the WBCA's 3rd Annual Pink Zone fundraising campaign to fight cancer during its game against Dakota State.

The team asked for friends, family and fans to consider donating $3 for every 3-point basket scored during the women's basketball game. They raised over $1,200! In addition, Rick Ross started up the cookie oven and baked up cookies during the game taking a free will offering of $200 also going to the Relay for Life team.

All monies raised will help in finding a cure for this disease that affect all of us one way or another during our lifetime.

A special thank you to Jill DeVries and the women's basketball team for supporting the VCSU Relay for Life Team!

Special note: The Barnes County Relay for Life is scheduled for June 25-26. Any faculty or staff that are interested in being part of the VCSU Relay Team should contact Bev McAllister, Jan Drake or Kim Hesch. We will be meeting soon to get organized – watch for more details!

Photo: Kim Hesch and Bev McAllister, VCSU Relay Team Members with VCSU Women's Basketball Seniors Andrea Hummel, Heidi Larson and Coach Jill DeVries.

FMC Adopting New Practices for Personal Print Jobs

To keep the FMC focused on university business and student service, and to comply with current business practices outlined by the VPBA, the FMC is changing its practices concerning print jobs that are not directly related to university business. These include:

- Jobs for non-employees, including 3rd party businesses or individuals, are no longer accepted.
- Jobs for employees that are not personal in nature (i.e. requested by an employee on behalf of a 3rd party) are no longer accepted. Examples include print jobs related to employee personal businesses or volunteer work performed for non-profit 3rd parties such as churches or community groups.

Using a convenience exception, the FMC will still accept small personal copy/print jobs for employees as long as the job is limited in scope and infrequent in occurrence. Charges over $5 must be paid at the business office before the job will be released; charges under $5 may be paid in cash at the FMC.

Of course, other conditions governing jobs the FMC will reject, such as copyright violation, also remain in effect.

Your cooperation is appreciated.

Cisco Unified Communications System Tip of the Week

Voice Mail Alternate Greeting

You can record an alternate greeting to alert callers of special circumstances like vacation or traveling for business that plays in place of your standard greeting. When recording your alternate greeting, you can also specify the end date and time for which the system will automatically return you greeting to the standard greeting. If you have previously recorded a closed greeting, your closed greeting will still play during non business hours.

An alternate greeting example would be "Hello this is (name and title), I will be out of the office until (date). Please leave your name, number and a message after the tone."

To record and activate you closed greeting do the following:
1. press the messages button on your phone
2. enter your pin
3. press 4 for setup
4. press 1 for greetings
5. press 3 to edit greetings
6. press 3 to record an alternate greeting
7. after recording the alternate greeting, press 3 to turn the greeting on and follow the prompts to set an end date and time.

An archive for this and past tips is located at THIS LINK.

This Week At VCSU ...

Monday, March 8

Valley City High School art exhibit in VCSU Gallery, McCarthy 3rd Floor
Viking Baseball @ the Minneapolis Metrodome
5:15 pm Strong People "On The Move" Event (Monday and Thursday, March 8-29) at St. Kates Gym
6:00 pm Walk Away the Pounds DVD (2 mile walk) "On The Move" Event at St. Kates Gym
7:00 pm Kickboxing "On the Move" Event, City Auditorium

Tuesday, March 9

5:15 pm Walk Away the Pounds DVD (1 mile walk) "On The Move" Event at St. Kates Gym
5:35 pm Hand weight session "On The Move" Event at St. Kates Gym
5:45 pm Walk Away the Pounds DVD (1 mile walk – second mile) "On The Move" Event at St. Kates Gym

Wednesday, March 10

11:00 am Career Cafe, Student enter Hallway
12:10 pm Walk Away the Pounds & Hand Weights "On The Move" Event (Wednesdays and Fridays January 22- April 30), Hi-Liner Activity Center
2:00 pm Intro to CURVES "On the Move" Event, Curves Exercise Center

Thursday, March 11

Health Sciences Field Trip
Viking Softball @ Cocoa Expo, Cocoa Beach, Florida
5:15 pm Strong People "On The Move" Event (Monday and Thursday, March 8-29) at St. Kates Gym
6:00 pm Walk Away the Pounds DVD (2 mile walk) "On The Move" Event (Monday and Thursday, March 8-29) at St. Kates Gym
7:30 General Student Recital, Froemke Auditorium

Friday, March 12

Viking Softball @ Cocoa Expo, Cocoa Beach, Florida
12:10 pm Walk Away the Pounds & Hand Weights "On The Move" Event (Wednesdays and Fridays January 22- April 30), Hi-Liner Activity Center
Viking Baseball @ Dana, NE

Saturday, March 13

Viking Softball @ Cocoa Expo, Cocoa Beach, Florida
Viking Baseball @ Dana, NE

Sunday, March 14

Daylight-Savings Time Begins

March Birthdays

March Birthdays
8 Dennis McCulloch
13 Gilbert Kuipers
15 Doug Hamilton
15 Ryan Bomstad
18 Jerzy Bilski
18 Loren Lemer
18 Jody Klier
20 Joseph Munowenyu
25 Paula Larson
26 Leslie Lees